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Use case

Run a local trade fair — visitor pre-registration

Chamber of commerce, industry federation, competitiveness cluster, CCI-organised industry day: here is how to qualify visitors upfront, smooth out reception with a QR code and feed the exhibitors' CRM.

Typical scenario

Hervé runs a digital industry day for the Vannes Chamber of Commerce: 12 exhibitors, 250 expected visitors. Before: a classic registration platform without pre-printed badges, so 250 people queued at reception in the morning to pick up their badge. Today the JustOneEvent form captures name, email, phone and city upfront; name badges are printed the day before from the CSV export; at reception, each visitor shows the QR code received by email and the scan takes a few seconds. Exhibitors get the registrant CSV the next day for their follow-up, with visitors' consent collected via a dedicated checkbox at registration.

3 tips for a converting trade fair

  • 1
    Qualify visitors at registration — The form captures name, email, phone and city. To qualify further, add custom fields ('Company' as free text, 'Sector' as single choice, 'Current project' as free text): answers land in the participant table and the CSV export, ready to pre-orient visitors before the day.
  • 2
    Personalised QR-code badges printed the day before — From the CSV export, print name badges the day before. At reception, each visitor shows the QR code received by email: the scan takes a few seconds. Scanning is reserved to your team (you and your staff members); for commercial follow-up, only share the CSV export with exhibitors for visitors who ticked the dedicated consent checkbox.
  • 3
    H-2 exhibitor brief by email — Two hours before opening, export the CSV and email a brief to the exhibitors: number of registrants, profiles profile breakdown (custom fields). They adjust their booth pitch to the expected flow. Virtuous effect: they arrive with a reading grid, not blind.
Save time with the AI writing assistant — Describe your event in one sentence and let the assistant pre-fill the title, description and registration fields suited to this type of event. You stay in control: review and adjust before publishing.

Description template (copy-paste)

Template for an industry day organised by a chamber of commerce or trade federation.

🏢 [Trade fair name] — Industry day [sector]

📅 [Day, Date], 9 a.m. → 5 p.m.
📍 [Venue: convention centre / business centre — address]
🚉 [Access: tram / parking / shuttle]
💶 Free entry, pre-registration required
👥 12 exhibitors, 250 expected visitors

Programme:
— 9 a.m.-9:30 a.m.: Welcome coffee
— 9:30 a.m.-10:30 a.m.: Opening keynote
— 10:30 a.m.-12 p.m.: Booth visits + exhibitor meetings
— 12 p.m.-2 p.m.: Networking lunch (registration required)
— 2 p.m.-3:30 p.m.: Themed roundtables (4 workshops)
— 3:30 p.m.-5 p.m.: Closing cocktail

For exhibitors: badge with QR scanner provided on arrival.
For visitors: badge printed in your name, scannable.

Organised by: [chamber of commerce / federation]
Questions: [contact / day-of hotline]

Run your next trade fair

Qualified pre-registrations, QR-code badge, exhibitor CRM as CSV.

Create my trade fair