# Run workplace farewell drinks — invitation template > A colleague is changing roles, retiring, or leaving the company? Here is how to publish the invitation, track RSVPs by team and streamline logistics without flooding mailboxes. ## Typical scenario Marc handles HR at an 80-person SME and has organised farewell drinks for 5 years. Before: an all-hands email, '+1?' replies counted manually, and always someone left off the list. With JustOneEvent he publishes an internal page (unlisted URL), shares the link on the intranet, and exports the CSV of registrants the day before to forward to the caterer. The signup counter updates live — no more manually recounting '+1?' replies. ## 3 tips for a smooth workplace farewell - **Unlisted URL for internal use** — Toggle 'unlisted event' so the page never appears in search engines or in the public list. Only employees with the link can access it. - **Collect dietary needs at registration** — Add a custom field 'Dietary needs / allergies' (free text) to your registration form. Answers land directly in your participants table and CSV export — you brief the caterer with the consolidated list in one pass, no chasing email replies. - **Automatic D-1 reminder** — The platform sends a reminder email the day before to every registrant. It reduces no-shows and gives the caterer an up-to-date count to finalise orders. ## Internal invitation template (copy-paste) Adapt this template to your company culture. Sober wording works better than busy invites. ```text 🥂 Farewell drinks — [First Last] After [X] years with us, [First] is moving on. Come and raise a glass before they leave. 📅 [Day, Date] 🕐 [Time] (45 min — wrapping before the next lunch slot) 📍 [Room / coffee area — floor] Programme: — A few words from the team — Group gift (kitty closing on [Date]) — Drinks + sandwiches + cakes Please confirm before [Deadline] to size the order. Flag dietary restrictions in the form. ``` --- Canonical: Published: 2026-05-08 Updated: 2026-09-15