# Run an open day — managing registration flows

> School, business, artist's studio, coworking space: here is how to offer several time slots, cap each at your capacity, and welcome visitors without a spreadsheet or a 30-minute queue.

## Typical scenario

Camille runs an applied-arts school in Nantes. The annual open day welcomes 600 visitors across 4 slots. Before: an oversubscribed Doodle, parents arriving at the wrong slot, a 30-minute queue at reception. With JustOneEvent she publishes one event per slot (10 a.m., 11:30 a.m., 2 p.m., 3:30 p.m.), caps each at 150, and scans QR codes at reception to hand out badges and workshop maps. The live counter reassures the teaching teams.

## 3 tips to streamline your open day

- **One event per time slot** — Create 3-4 events (one per slot) instead of a single big one. Capacity caps per slot and visitors pick what suits them. Easier to coordinate logistics.
- **Capture interests upfront** — Add a custom field 'Programme of interest' (single choice across your programmes) to your registration form. The breakdown is visible at a glance in your dashboard, and the CSV export (paid plans) adds a 'Programme' column: sort it in your spreadsheet to prepare one list per teaching team.
- **QR code = priority entry** — Scanned registrants are identified instantly. Walk-ins remain welcome but understand the pre-registered queue moves first. Virtuous effect on the next edition.

## Description template (copy-paste)

Template for a school or business open day. Adapt to your target audience.

```text
🚪 Open day — [Institution]

[Date]
🕘 Slot: [Start time] → [End time] (1 h 30 duration)
📍 [Full address]
🚉 [Metro / parking / accessibility info]

Programme of this slot:
— General presentation (15 min)
— Guided tour of workshops / premises (45 min)
— Q&A with the teaching teams (30 min)

Bring: your QR code (emailed after registration) + photo ID.
Registration is free but required — limited seats per slot.

Questions: [contact / phone]
```

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Canonical: <https://www.justoneevent.com/en/use-cases/journee-portes-ouvertes>
Published: 2026-05-08
Updated: 2026-10-01